Offline Entry and Exit Gate Management System: A Barcode-Based Registration System at Jigme Namgyel Engineering College

Abstract

The barcode system is used to automate data collection and is valuable to eliminate the possibility of human error, and the data obtained through the barcode is generated rapidly. Further, barcode scanning automatically enters a large amount of data into a system, making it efficient for recordkeeping and streamlining the records. Previously, Jigme Namgyel Engineering College (JNEC), had a paper-based registration system. It generated a great deal of paper, and time was consumed in long queues while students entered and exited the campus. Therefore, a QR system was developed whereby users scan outgoing/incoming QR through Google scanners and fill an online form. The system was also found to be time-consuming as the user had to punch in details manually and there was also a need for an internet connection. Although the system did help curb paper wastage. Therefore, to overcome the limitations of both systems, a Barcode System has been developed, wherein the barcode present in the user ID card is scanned and the user details will be auto-generated in the system. This system was developed and designed using Microsoft Access (MS Access). Problem-Based Learning (PBL) methodology was also implemented along with the System Development Life Cycle (SDLC). The system allows users to view and print the user record based on department. Generate users’ entry and exit reports, and also sort the report by date. The Barcode system is found to be the quickest and easiest way for the user to get registered. It is essential because it fulfills the primary role of keeping the record of outgoing or incoming users faster and easier. The Barcode system also fulfills the aim of going green by reducing paper wastage.